Effective Date: July 25, 2025
1. INTRODUCTION
Smart Revenue Management Solution (hereinafter referred to as "SmartRev") is owned by SureData Consultancy Limited (hereinafter referred to as "SureData"). This Privacy Statement explains your statutory rights and how we collect and use your personal data when you visit or use this site and other services, including mobile and web applications offered by SmartRev.
This statement applies to all state revenue-related applications and services, including property tax-related services such as Land Use Charge (LUC), Capital Gains Tax (CGT), and Stamp Duty administration.
We may update this Privacy Statement from time to time to ensure it remains current and accurate. Any changes made will be posted on this page, and we will notify you of any significant updates.
We are committed to protecting your privacy and handling your personal data in accordance with the Nigeria Data Protection Act 2023 (NDPA), the Constitution of the Federal Republic of Nigeria 1999, and other applicable laws and regulations.
If we request your personal data, it is because it is necessary for the service or function being provided. Failure to provide such information may result in the inability to deliver the service or may cause delays.
SureData Consultancy Limited is the data controller for this information unless otherwise stated. You may contact our Data Protection Officer at: dataprotection@smartrevmanager.com
2. INFORMATION WE COLLECT
2.1 Personal Information
SmartRev may collect and process the following personal data, including but not limited to:
Property Owner Information:
- Full name and aliases
- Residential and business addresses
- Contact details (phone numbers, email addresses)
- Gender and nationality
- Occupation and employment details
- Financial identifiers (e.g., bank account numbers, BVN, payment card numbers, transaction IDs, policy numbers)
Note: Payment-related data is collected by our payment gateway partners for tax payments.
- Property identifiers such as Property Tag
- Photographs of buildings
Property Information:
- Property address and location
- Property description and features
- Building permits and approvals
- Valuation and assessment records
- Ownership history
- Property photographs
Financial Information:
- Payment history and transaction records
- Income and asset declarations
- Capital gains and disposal records
- Outstanding liabilities and debts
2.2 How We Collect Information
We collect information through:
- Property tax registration and assessment forms
- Online tax portals and digital platforms
- Site inspections and property valuations
3. USE OF PERSONAL DATA
Your personal data may be used for the following purposes (including but not limited to):
- To deliver public services and understand your needs
- To provide requested services and notify you of other relevant offerings
- To confirm your identity and contact you
- To assess service performance
- To detect and prevent fraud and misuse of public funds
- To comply with legal and statutory obligations
- To maintain internal records and accounts
- To seek feedback, views, or suggestions
- To notify you about changes in our services, facilities, or staff
- To send communications on campaigns, initiatives, or updates
- To process financial transactions related to properties
- To analyze data for planning and service improvement
4. INFORMATION SHARING
We may share your information with third-party consultants, vendors, and partners who manage data on our behalf. These relationships are governed by contracts, MOUs, or data-sharing protocols to ensure compliance with data protection laws.
We may also share information internally across ministries, departments, and agencies, and externally with:
- Local and Federal Government
- Health service providers/regulators
- The Nigeria Police Force
- Federal Road Safety Commission
- Housing associations
Only where legally permitted and proportionate.
5. SECURITY
We implement appropriate technical and organizational measures to protect your data, including:
- Data encryption
- Firewalls and secure network frameworks
- System and physical access controls
- Security training and awareness for staff
- Data protection policies and procedures
6. DATA RETENTION
SmartRev will retain your data only as long as necessary to fulfill its purpose or meet legal obligations.
- Financial records may be retained for 8 years or more for audit and tax purposes.
- Some data may be stored permanently if legally required.
- Data will be deleted when no longer needed, following our retention policy.
7. YOUR RIGHTS AS A DATA SUBJECT
You have the following rights:
- Right of Access
- Right to Rectification
- Right to Erasure
- Right to Restrict Processing
- Right to Data Portability
- Right to Object
- Right to Lodge a Complaint
Some rights may be limited in situations where:
- Processing is legally required
- Data is used for tax administration
- Disclosure could affect ongoing investigations
- Rights conflict with the public interest
Visit the NDPC website or contact our Data Protection Officer for more information.
8. DATA BREACH NOTIFICATION
In the event of a data breach affecting your personal data:
- We will notify the NDPC within 72 hours
- If your rights and freedoms are at risk, we will inform you within 7 days with details and mitigation steps.
9. COOKIES AND ONLINE TRACKING
9.1 Website Cookies
Used to:
- Maintain secure sessions
- Store user preferences
- Improve functionality and experience
- Analyze site usage
9.2 Third-Party Services
May be used for:
- Payment processing
- Website analytics
- Help desk and support
- Authentication services
10. EFFECTIVE DATE AND ACKNOWLEDGMENT
This Privacy Statement is effective as of 25 July 2025 and supersedes all previous versions. By using our services or submitting your information, you acknowledge that you have read, understood, and agreed to its terms.
This document is prepared in accordance with the Nigeria Data Protection Act 2023 and other relevant laws.